One of the more distressing obligations that you have to do in changing office spaces is dealing with moving your equipment and furnishing. Although it can be cheaper to let your staff be responsible for their own belongings, this can lead to problems down the road when it comes to taking inventory before and after you relocate.
The difficulty in changing offices
Changing office spaces is a much more complicated issue when compared with moving houses or changing schools. This is because you will need to keep track of not only your belongings but also all the necessary documents and paperwork in changing your office’s address. If you aren’t properly organised in handing your logistics, you may end up losing assets.
In this article, we will share three moving tips to help you transfer to your new office successfully:
1. Start with a moving plan
Your moving plan can be similar to moving houses where you have to set timelines and deadlines on the packing, ingress, and egress of your office equipment. Missing a few days of business operations can lead to a significant drop in sales if you take longer in moving locations.
Having a moving plan allows you to set target dates that your staff can follow in packing up their desks and hardware. You should also prioritise having a curated inventory list of items that you should bring so that they can be grouped and packed appropriately once you contact removal services.
Besides setting ingress target dates, you should also consider what the layout of your new office will be. Taking care of these logistical issues will make it easier for your company to get back in business to resume operations as soon as possible.
2. Coordinate with the necessary parties
An item on your company’s agenda should include contacting your business associates and customers regarding your move. This is because your clients need to be notified about your change in locations so that they won’t get lost in reaching you. It would be best if you considered double-checking with your IT team in transferring your networking hardware to your new location. It’s also best that you have these items moved earlier so that you can resume operations online, even if you don’t have a customer-friendly office yet.
Making notifications both on your office space and your online platforms will make it easier to disseminate information to your contacts. Posting on your social media or notifying your customers through email newsletters can help you in spreading the news as well.
3. Hire professional contractors
Once you’re done with contacting the necessary parties, you’re now ready to find a reliable contractor. Handling a small business is no excuse to seek out cheaper removal services. As a business owner, you need to exercise your right to hire professional moving companies to receive the best value of service for your money.
You should compare moving companies based on their rates and areas of operations. Research their services since some companies have specialised packages that work best for residential or commercial removals. You may also look for referrals from customers and business partners to look for a reliable company that can provide for your moving office-moving needs.
Relocating your office space isn’t a simple matter. However, it can open bigger opportunities for you in expanding your local customer base while keeping your previous pool of clients. The best way to have a hassle-free office transfer is by being organised in both your business functions and logistical preparations.
At Roadway Mover, we perform moving services in the UK that specialises in a wide variety of services from residential moves to office relocation solutions. Get in touch with us today, and we’ll make sure to give you a hassle-free experience in transferring from one office to another!